Exeter Homeowners Association

Exeter Homeowners Association
Meeting Minutes

The meeting was held at the Exeter Clubhouse on December 1, 2005.

Board members in attendance: Mark Cheplick, Calvin Neal, Misha Ptak, Marilyn Torres and Jennifer Whyte

Others in attendance: Kristi Cluff, PMP
Colleen Carbone, Recording Secretary
See Official Sign-In Sheet for Residents in Attendance

The meeting was called to order at 7:00PM by Calvin Neal.

- On a motion by Whyte, seconded by Ptak, the Board unanimously agreed to approve the agenda as revised.

Liaison & Committee Reports

- The Architectural Review Board provided meeting minutes to the BOD due to the fact that no one was available to attend the December meeting. They reported that they have received several complaints from homeowners on Stoneledge regarding the illegal parking of registered commercial vehicles in the community’s parking lots.

- The Events committee reported that the Children’s Christmas party will be held on Saturday, December 10.

- The Newsletter committee reported that some homeowners have complained that they are not receiving the newsletter. There have been some delays with the shipment and everyone should receive a copy soon.

- The Treasurer reported that in regards to the Year end summary, the community is doing well and that they are within 3% under budget.

Business Meeting

- Financial Report was presented by Misha Ptak. The financial summary through 08/31/05 is as follows:

Operating Account $88,431.43
Reserves $636,797.36
Delinquencies $21,645.10

- On a motion by Whyte, seconded by Cheplick, the Board unanimously agreed 5-0-0, to approve the October 27, 2005 Board meeting minutes as revised.

- On a motion by Ptak, seconded by Whyte, the Board unanimously agreed 5-0-0, to approve the September 22, 2005 Board meeting minutes for the web site.

- The Board unanimously agreed, to renew the CAI membership, provided that they update the BOD names to receive documentation at a 5 Board member rate.

- The Board agreed to leave the request from the homeowner to remove the two poles with a chain attached on Radford Terrace as is.

- The Board agreed, approve DPW’s proposal to replace/repair the additional street signs.

- The Board unanimously agreed, to accept Palmer Brothers quote to paint the pool house at the “2 coat” contract price.

The Board went into Executive Session from 8:35 PM to 8:50PM.

The meeting adjourned at 8:50 PM.