Exeter Homeowners Association

The 2005 Exeter Homeowners Association Annual meeting was held on May 11, 2005 in the Exeter Clubhouse.

Board members in attendance: Kathleen Finnegan, Calvin Neal, Misha Ptak, Kevin Manual Scott, Marilyn Torres and Jennifer Whyte

Board members absent with notice: Michael White

Others in attendance: Gene Campbell, PMP
Kristi Cluff, Recording Secretary
See Official Sign-In Sheet for Residents in Attendance

The meeting was called to order at 7:06PM by Calvin Neal.

With 14 HOA members in attendance and 127 proxies on file, for a total of 141 members, quorum was not obtained.

In accordance with the Association By-Laws, Article XI, Section 4, notice was given that the Annual Meeting would be adjourned until May 26, 2005, at 7PM at the Exeter Clubhouse.

The Meeting adjourned at 7:25PM.

As announced at the May 11, 2005 meeting, the 2005 Exeter Homeowner Association Annual meeting reconvened on May 26, 2005 in the Exeter Clubhouse.

Board members in attendance: Calvin Neal, Misha Ptak, Marilyn Torres, Michael White and Jennifer Whyte

Board members absent with notice: Kathleen Finnegan, Kevin Manuel Scott

Others in attendance: Gene Campbell, PMP
Kristi Cluff, Recording Secretary
See Official Sign-In Sheet for Residents in Attendance

The meeting was called to order at 7:00pm by Calvin Neal.

With 7 HOA members in attendance and 211 proxies on file, for a total of 218 members, quorum was obtained.

On a motion by Whyte, seconded by Ptak, the minutes of the 2004 Annual Meeting were unanimously approved as written.

With no additional nominations from the floor, on a motion by Ptak, seconded by Whyte, nominations were closed.

With two candidates for five positions, on a motion by Ptak, seconded by White, Calvin Neal and Marilyn Torres were unanimously elected by acclamation.

Reports of Officers and Board of Directors

Misha Ptak, Board Treasurer, reported the Association is financially sound and all the reserves are covered.

Report of the Managing Agent

Gene Campbell, PMP Community Manager, reported: violations are down 50% from last year, however there were $8,758 in fines levied in the last year. Residents were reminded that the goal of the Association is not to levy fines, but to get violations corrected. Resales are also up this year by 30%.

Reports of the Committees

Stephanie Nerantzis of the pool committee reported the committee is looking as several new types of flooring for the pool and new lights will be installed in the pool house prior to opening. They have planned several events for the summer including family fun night, adult volleyball and adult swim night; they are also working closely with Century Pools to develop a high cleanliness standard.

Bill Whyte of the Landscaping Committee reported the landscaping plan is underway. Blake has completed planting on the east side of the pool and they will continue planting on the west end. Plants have been installed at the entrance to the town homes, but the annual monument plants have been delayed due to a shortage of flowers.

The meeting adjourned at 7:13pm.

This is an abridged version of the board meeting minutes. For a complete copy of the minutes, contact PMP